CV stands for “Curriculum Vitae” means “Course of Life”. CV is written when you apply for a job and describes in detail your career skills, qualification, achievements and experience. CV is a precise personal document used to apply to an organization or a scientific institution.

When to write an Academic CV?

Academic CV is used to apply to an academic organization e.g. a university as a graduate/post-graduate student, postdoctoral fellow, research assistant/associate or a faculty member (Lecturer, Assistant Professor, Associate Professor, Full Professor). A good academic CV not only helps in university admissions/jobs but is also helpful in receiving a scholarship, research fellowship or a grant. Therefore, it is essential for students and scholars to know the guidelines for writing an academic CV.

As compared to a professional CV, which stress on one’s professional skills, experiences and achievements, the academic CV shows one’s research skills, achievements in research, research publications, awarded funds/fellowships/grants and awards.

Academic CV format

One can easily chose a suitable CV format because there are a lot of templates available for academic CVs on the internet. While applying to a certain university or a scientific institution the applicants must check with the organizations if they have specified a CV template or format (some institutes, universities and regions have their preferred CV formats, e.g. Europass CV).

Academic CV is usually longer than a traditional CV depending upon one’s research expertise and publication history. Format of the academic CV should be consistent throughout, use the following guidelines before writing your academic CV.

  • Use equal margins of almost 1 inch for top, bottom, left and right margin.
  • Font type and size should also be consistent throughout the CV.
  • Use common fonts as Times new roman, Arial or Calibri.
  • Use 16 or 14 font size for heading and 12 font size for inner text.
  • Check spelling and grammar, as wrong spellings place a negative impact on your academic CV.

How to write an Academic CV

To describe the structure of academic CV you need to divide it into certain sections. Include the following sections when writing an academic CV:

Contact Information

At the top of the academic CV add your contact information that consists of your name, address, contact number, email address, ResearchGate profile, Google Scholar profile and Linkedln profile.

Research Objective or Personal Profile

In this section either write your research objective or personal profile, this section serves as an opening statement and introduction to one’s profile. When applying for a research grant or a research position use a research objective instead of a personal profile. The research objective section should summarize candidates past experience but should focus more on explaining one’s future research plan and goals. This will help the selection committee to get a quick idea about your research profile and goals. When applying for (post)graduate admissions/scholarships or a faculty position use personal profile statement instead of research objective. The personal statement should summarize your previous education/previous experience, summary of publications/past industry or academic experience.


In education section mention previous educational qualifications in a reverse chronological order. Include level of education (Diploma, Bachelors, Masters, PhD), name of the degree (including majors/minors/specialization), name of the institution, department, year completed, title of undergraduate, graduate, postgraduate dissertation/thesis and name of the supervisor/adviser.

Research experience

In this section include research work experience i.e. previous research positions held at a university or a scientific organization. e.g. research intern, research assistant, research associate, research fellow, visiting researcher, postdoctoral researcher. Include the year(s) of employment, duties/responsibilities, students supervised, laboratories managed, research projects and the name of the organization(s)/department(s) worked.

Teaching experience

In the teaching experience section include previous academic position held such as teaching assistant, teaching associates, lecturer, senior lecturer, visiting lecturer, visiting professor, adjunct professor, assistant professor, associate professor, professor. Include the intuitions in which the position was held, the time period, subjects taught, students supervised, managed laboratories, date(s) of service and duties/responsibilities.

Work experience

Include work experience achieved in industry (including internships) and other non academic organizations. List them in order and include the position name, date of service, name of the organization and the duties/responsibilities.

Additional Skills

In this section write additional skills achieved with respect to one’s academic and research profile. Additional skills include; analytical skills, coding/programming, laboratory skills, writing skills, social media and project management skills.

Awards and Honors

Show case all the awards/honors received during one’s career as a student, or a researcher. List the name of the institution, title and details of the award/honor including year awarded. If awarded with money include the amount of money received with the relevant award/honor.

Licenses and Certificates

List all professional licenses and/or certification achieved along with their details and and the dates received.

Professional membership

Affiliation of an individual to organizations similar to one’s academic discipline or interest is referred to as a professional membership. Professional memberships help connect people of a similar interest to socialize, share information and learn. Include your current and past association with professional societies and organizations, mention the year of membership.

Funding Awarded

Include detail of funding or grants, funded awards show the ability and future potential of a candidate’s ability as a researcher.


List the languages and their level of proficiency, also include language certifications/diploma or standardized test scores along with the details.


Include details of research publications (research papers, review papers, book chapters etc) published. For each publication add title of the research; if published in book, include book name and chapter details, if published in a conference or journal, include the details of the conference/journal, its volume, page number, published date, DOI etc.

Publications show the extent of one’s research work; its acceptance nationally/internationally, writing ability, analytical ability and one’s aptitude & innovative in research.


Include details of invited or attended academic conferences. List of conferences should be included, mention the research article published. Include the details of the level of participation; as a guest, as a presenter or a team member of a research group.


Include details of professional or academic referees, who have the knowledge of your talents and skills, and are well aware of your research ability, aptitude and experience. Add the name, contact number, address and email of the references. Provide at least 3 references (at least two of them should be academic referees)

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